Headshots for 30 Berkeley Staff Members at Asilomar Conference Grounds in Pacific Grove California
Some members of Berkeley were coming here to Pacific Grove for a conference at Asilomar Conference Grounds and wanted team headshots of everyone in attendance. This is something I specialize in, making efficient, creative, and consistent headshots for dozens of people while attending a conference. I bring my mobile studio setup for headshots so that everyone gets the same great headshot as if they were at my own photo studio in town. I even shoot tethered to my laptop so each person can proof in real time their headshot, and give the final seal of approval on it. Thank you to the team on site for making it a very smooth shoot, and thank you to Melissa for assisting on the shoot!
Conference-Based Team Headshots in Pacific Grove
When organizations bring their teams together for a conference or retreat, it creates a rare and valuable opportunity to update professional headshots all at once. This Berkeley staff team was visiting Pacific Grove for a conference at Asilomar Conference Grounds, and capturing consistent, high-quality headshots for everyone in attendance was the perfect fit for that setting.
I specialize in creating efficient, polished team headshots for large groups while they are already gathered in one place. I bring a full mobile studio setup on location, allowing every team member to receive the same professional lighting, background, and overall quality they would get inside my Pacific Grove photo studio. Each session is photographed tethered to a laptop so individuals can review their headshot in real time and give final approval before moving on. The result is a smooth, organized process and a cohesive set of headshots that works beautifully for websites, internal directories, and professional profiles.
Thank you to the on-site team for making this such a seamless shoot, and a special thank you to Melissa for assisting and helping everything run smoothly.
Why Conference-Based Team Headshots Are a Smart Solution
For many organizations, the biggest challenge with team headshots is not motivation—it is logistics. When teams are spread across different cities or even different states, coordinating individual headshot sessions can take months. Conferences, retreats, and in-person meetings create a rare opportunity to solve that problem all at once.
Photographing this team while they were all together locally shows just how effective this approach can be.
• It creates consistency in a single day
When everyone is photographed in the same session, using the same lighting and background, the final headshots feel unified and intentional—something that is nearly impossible to achieve when headshots are collected over time.
• It saves time for busy teams
Instead of coordinating multiple photographers in different locations, a single on-site session captures everyone efficiently while the team is already gathered.
• It reduces friction for remote and hybrid organizations
Team members do not need to find a photographer on their own or worry about mismatched styles. The process is simple, clear, and handled in one place.
• It elevates the organization’s brand instantly
Consistent team headshots strengthen websites, LinkedIn profiles, internal directories, and conference materials—all from one coordinated effort.
• It turns a rare in-person moment into long-term value
Conferences and retreats happen occasionally. Professional team headshots taken during those moments continue to work for the organization long after everyone returns home.
If you want a deeper breakdown of why professional team headshots are such a strong investment for organizations, I wrote a full post that explains this in more detail.
A Mobile Headshot Studio, Brought to You
Studio-quality results without leaving the conference venue
For conference-based team headshots, I bring a complete mobile studio setup on location. This allows teams to get the same professional results they would receive in my Pacific Grove studio — without asking dozens of people to schedule individual appointments later.
Each headshot is photographed tethered to a laptop so participants can review their image in real time and approve their final selection on the spot. This ensures everyone leaves confident in their photo, and eliminates follow-up revisions after the event.
Why Conference-Based Team Headshots Work So Well
A rare chance to update everyone’s headshot at once
For organizations with staff spread across different cities or regions, conferences and retreats offer a unique opportunity to solve a common challenge: inconsistent or outdated headshots. Capturing everyone at the same event ensures visual consistency and saves time, coordination, and expense compared to scheduling individual sessions.
Holding team headshots during a conference also minimizes disruption. No extra travel, no back-and-forth scheduling, and no uneven results. Just one streamlined session that produces professional images everyone can use immediately.
Ideal for Distributed Teams and Traveling Organizations
Perfect for companies whose teams are rarely all together
This approach is especially effective for universities, nonprofits, healthcare groups, and organizations whose staff normally work in different locations. When your team is already meeting in Monterey, Pacific Grove, or Carmel for an event — that is the ideal moment to update headshots.
I regularly work with organizations visiting the Monterey Peninsula and bring the experience needed to manage larger groups calmly, efficiently, and professionally, even in fast-moving conference environments.
Professional Team Headshots for Conferences and Retreats
If your organization is planning a conference, retreat, or off-site meeting in Pacific Grove, Monterey, Carmel, or anywhere on the Monterey Peninsula, it may be the best opportunity you will have all year to update professional headshots for your team. I specialize in efficient, consistent team headshots captured on location using a mobile studio setup designed specifically for large groups.
With over 17 years of professional photography experience, I make the process smooth, organized, and genuinely enjoyable — delivering studio-quality results without pulling people away from the event itself. If you want team headshots that look cohesive, modern, and professional, I would love to help.